Company Name: SAMA ORGANISATION LIMITED

Registered Address: 6A Stanley Road, Peacehaven, East Sussex, BN10 7SP

1. Introduction

We value your privacy. This policy outlines how SAMA ORGANISATION LIMITED collects, uses, and protects your personal data in accordance with UK GDPR and the Data Protection Act 2018.

2. What Data We Collect

We only collect data that you voluntarily provide when contacting us by email. This may include:

• Your name
• Your email address
• Any information you include in your message

3. How We Use Your Data

Your data is used solely to respond to your enquiry or communication. We do not use your data for marketing, profiling, or any unrelated purposes.

4. Legal Basis for Processing

The legal basis for processing your personal data is our legitimate interest in responding to your correspondence.

5. Storage and Security

Emails are securely stored via our email service provider, FreeUK.com. We do not store your information on our website or use any cloud CRM systems.

6. Third Parties

We do not share your personal data with any third parties unless required to do so by law.

7. Cookies and Analytics

We do not use cookies, tracking scripts, or any form of website analytics. No data is collected through your interaction with the website itself.

8. Retention

We retain email communications for as long as necessary to fulfil your request or maintain a record for legal or operational purposes, after which they may be securely deleted.

9. Children’s Privacy

This website is intended for adults, specifically parents or guardians. We do not knowingly collect or store data from individuals under the age of 18.

10. Your Rights

You have the right to request access to, correction of, or deletion of your personal data. You may also object to or restrict certain processing.

11. Complaints

If you are unhappy with how we handle your data, you can contact us at headoffice@samaorganisation.co.uk or raise a complaint with the Information Commissioner’s Office (ICO):

• https://ico.org.uk/make-a-complaint/

12. ICO Registration

SAMA ORGANISATION LIMITED is registered with the Information Commissioner’s Office (ICO).

• Registration reference: ZB896552
• Date registered: 07 May 2025
• Registration expires: 06 May 2026
• ICO Website: https://ico.org.uk

13. Contact Us

If you have any questions about this policy or your personal data, please contact us at:

Email: headoffice@samaorganisation.co.uk